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Additional Features of LabArchives

The UW-Madison site licensed version of LabArchives offers numerous advantages over both paper notebooks and other software that you may be using to keep track of research.

  • Supported UW-Madison service with security and legal protections in place
  • Unlimited data storage (4GB max per individual file)
  • Securely stores your notebooks, including attached data, in redundant geographic locations within the USA
  • Supports multiple user roles and customized permissions for viewing and editing folders, notebooks, and notebook entries
  • Allows access on a variety of devices
  • Supports use of templates, protocols, and processes by labs
  • Integrates with Microsoft Office, Google Drive, ChemDoodle, PubMed, and GraphPad Prism
  • Stores many file types, including images, video, spreadsheets, etc.
  • Allows signing, file versioning, and activity tracking

Assists in compliance with the UW-Madison Policy on Data Stewardship, Access, and Retention

Data Security

Campus’s agreement with LabArchives includes measures that safeguard the intellectual property and security of UW research data.  LabArchives utilizes Amazon Web Services for its application, database, storage, and backup servers.  Both primary and secondary Amazon data centers used to deliver the service are located in the US.

See Amazon Web Services Compliance page.

Key security controls in the UW-Madison LabArchives service include:

  • Encryption of data in transit and at rest
  • Firewalls and other security devices on all servers
  • Monitoring of all network traffic for suspicious activity
  • Regular testing, upgrades, and patching for vulnerabilities
  • Regular third party security audits

Sensitive and Restricted Data

While most of research performed on campus generates data and notes that are appropriate to be stored in the UW-Madison instance of LabArchives,  some types of data may NOT be appropriate for the ELN or may require guidance from compliance and/or security stakeholders on campus.

At this time most sensitive information (see links below) should not be stored on the UW-Madison instance of LabArchives. Please consult with the ELN Service Team to determine if the ELN is appropriate for use with your data.

Remember that your responsibility of protecting the data remains the same as it would if you were accessing UW data on your personal machine.

Handling Sensitive Data

Acceptable Use of Information Technology

Data Classification Policy